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September 2018 Minutes


September 12, 2018 – 7:00 PM


Meeting called to order by Chairman M. Bollinger at 7:00 pm.  The following were in attendance:

  1. Shearer, R. Lint – N. Codorus Twp.
  2. Bollinger, T. Frock – Heidelberg Twp.
  3. Stambaugh – Manheim Twp.
  4. Hilt, R. Whyland – Spring Grove Borough
  5. Bean – Chief
  6. Nickell – Police Administrator
  7. Tilley – Solicitor


PUBLIC COMMENTNo public was in attendance.


MINUTES:  Review of the minutes of August 8, 2018.  R. Shearer stated that the two police departments he referred to that allowed their officers to return to work before the DA had completed their investigation were York City and Northern Regional, not PSP.  Motion by R. Whyland, second by B. Hilt to approve the minutes as amended.  Motion carried unanimously.


TREASURER’S REPORT:  (Attachment A) Treasurer’s Report was presented.  V. Nickell distributed a corrected page 3 of the Treasurer Report; she had omitted a deposit of $34,222.89 into the Health Insurance Reimbursement Account.  The deposit was the remaining refund for 2017.     B. Hilt asked the following questions:

  • Was the check to York Area Regional for the group of police departments that test and hire police officers; Chief replied yes.
  • Did we use any equipment from the previous officer to equip our new one, i.e. handcuffs. Chief replied we reused anything we could, i.e. handgun, but we couldn’t reuse the handcuffs because the previous officer had provided his own and the new officer didn’t have any.
  • What was the taser training? Chief replied it was the updated training required for the new tasers for all the officers.

Motion by R. Whyland, second by B. Hilt to approve the Treasurer’s Report as presented.  Motion carried unanimously.


Old Business was discussed next due to the fact that Chairman Bollinger had to leave the meeting early, and wanted to be present during the discussion of the 2019 Budget.




2019 Budget – M. Bollinger reported that V. Nickell had made a budget presentation at each of the municipal meetings last month, as the Police Board had directed.  The Budget Committee met again, and a few changes were made resulting in the budget proposal distributed to the Board tonight.  In accordance with The Articles of Agreement, the Police Board is to have a budget prepared to present to the municipalities by October 1st.  The municipalities have the final approval of the budget, so whatever is decided tonight does not mean it will be the final budget. The Budget Committee cut one of the vehicles out, and some numbers were updated to reflect quotes on office equipment and worker’s comp insurance received since the last budget proposal.  Health insurance renewal has not been received yet.  The percentage of the increase to the municipalities is 5.09%.  R. Shearer stated that is not correct, his copy says 5.75%.  V. Nickell replied that she had used her laptop during the Budget Committee meeting, and had verbally given the new % to the committee without printing a final copy out.  M. Bollinger and B. Hilt verified this, stating they had written 5.09% on their copies of the budget.


Information on previous budgets was distributed; showing the increase in 2015 was 0%, 2016 was 0.11% and 2017 was 3.05%.


A lengthy discussion followed, in which R. Shearer informed the Board of the following:

  • At the last NCT supervisors meeting, they made a motion to go out for bids from other police departments for police services. The request for bids has since gone out.
  • Shearer has some prices, but he hasn’t gone back to the NCT Board with them yet, so he cannot talk about them – but they are “a long way off”. He stated that NCT can get police service for a lot less money.
  • He cannot say what the NCT Board is going to do, but he promised to “stand strong and see that we don’t spend the amount of money more for police services here when we can get them somewhere else. Not State Police, but paying for a police department.”
  • NCT does not intend to spend hundreds of thousands more until we decide what we can do – we’ve got to do something fairly quick.
  • Jackson Township pays $99 per resident for police service from Northern Regional.
  • Jackson Township had 1,000 more calls than NCT had last year, and paid $752,000; NCT paid $992,000.
  • NCT will give the Police Board until the end of November to come up with a way to save money.
  • Chief Bean asked what it will take to keep NCT with our department – R. Shearer responded, “I won’t know until after our board meeting next Tuesday.”
  • Shearer stated that he is willing to re-negotiate the contract if it would save the department.


  1. Bollinger suggested forming a Ways and Means Committee whose purpose would be to look into restructuring the police department. This suggestion was supported by R. Whyland, S. Stambaugh and B. Hilt; but a motion was not made to form said committee. M. Bollinger stated that if any municipality does not approve a budget for 2019, it will be clear to him that they intend to leave the department.


Chief Bean made the following comments:

  • He takes his responsibility to keep costs down as seriously as his responsibility to solve crime.
  • Per capita we are the least expensive, full-time regional police department in the Commonwealth.
  • The only way Northern can be providing service to Jackson Township for less is because they are receiving less time.


  1. Tilley made the following statements:
  • He sent an e-mail to the Board in July with the results of his research done in March regarding what it would cost to withdraw from the police department. In accordance with the Articles of Agreement, his research revealed:
    • A withdrawing municipality must give at least twelve (12) months’ notice.
    • The withdrawing municipality will be obligated to pay a penalty which he estimated to be over $1,000,000.
    • This calculation did not take into account any credits due for undepreciated assets, i.e., the building.

Discussion followed regarding ways for the department to save money.  The following items were discussed:

  • Reducing staff
  • Reducing wages
  • Reducing insurance benefits
  • Reopening the CBA
  • Selling time to other municipalities
  • Merging with other regional police departments

A meeting between the Chief and Board members was scheduled for Saturday in order for him to fully explain the schedule and staffing needs of the department, and to answer any questions they may have.  Two meetings were scheduled with four members of the Board attending at a time, in order to avoid having a quorum.  R. Shearer requested the Chief distribute what he would be discussing a couple days prior to the meeting in order for the Board members to become familiar with the material.


Additional discussion transpired regarding whether to move forward with the 2019 budget proposal.  W. Tilley emphasized that there is value in following a formal process; if the Police Board approves this proposal, it then goes to the municipalities for their approval, which must be unanimous; approval of the proposed budget gives the municipalities a mechanism to respond.


Motion by M. Bollinger, second by B. Hilt to submit the proposed 2019 budget to the municipalities for their consideration.  R. Shearer asked if voting yay for this means that you are in agreement with the budget that is being submitted.  W. Tilley replied yes, you are agreeing that the needs of the department are reflected in the budget.  If you vote no, then it becomes incumbent upon you to come up with another budget for submission to the municipalities.  Motion passed with four (4) yays; M. Bollinger, B. Hilt; S. Stambaugh, and R. Whyland, and three (3) nays; R. Shearer, R. Lint, and T. Frock.


  1. Bollinger left at this point and S. Stambaugh took over as chair of the meeting.


2017 Year-End Balance – V. Nickell distributed a spreadsheet drawn up by our accounting firm that showed why there was a difference in the net income and the year-end balance.  The additional funds in the checking account are accounted for as the quarterly payroll taxes being held for payment of the 4th quarter taxes, paid in January.  R. Shearer stated that then the amount of the tax liability should not be included when the year-end balance is transferred into the Reserve and/or Sick & Vacation Liability Funds.  V. Nickell stated that she will take that into account going forward.




The crime stats for August were reviewed.  There were 321 calls for service, 126 traffic stops and 26 people were arrested with 52 charges being filed.


Chief’s Notes (Attachment B):  The Chief’s Notes were presented as attached, with additional comments as follows:


Item 1 – Incident at Santander Bank – and update will be presented in Executive Session.

Item 2 – York College Survey – In an effort to improve services provided to our communities, Chief has asked Professor Kirsten Witherup to conduct a survey of our residents in the Spring of 2019.  The Board will have the opportunity to meet with her and give input as to what questions they want on the survey.  R. Shearer stated that this is not a good time to conduct a survey; he is against it and so is the NCT Board, as he spoke to them when he saw it in the Chief’s Notes.   He thinks the Chief is “loading his guns for the battle we are about to get into”.  Chief responded that as a manager he wants and needs to know what the people he serves have to say.  He then asked R. Shearer if he wants to know what the people think, to which R. Shearer responded he already knows what they think, they want to get the most “bang for their buck”.  Chief replied that could be one of the questions included on the survey.  R. Shearer stated that he just wants everyone to know that NCT is opposed to conducting a survey at this point.  R. Shearer requested a vote be taken to see if the Board approved conducting this survey.  R. Lint, T. Frock, B. Hilt, S. Stambaugh, and R. Whyland voted “yes” to the survey; R. Shearer voted “no”.  Chief assured the Board that they will be involved in what questions would be included on the survey.

Item 3 – 2019 Budget – already discussed.

Item 4 – Firearms Informational Class – On August 14th Officers Nolan and Poplin conducted a class to discuss the laws that center around gun ownership. This was in response to a request from a men’s church group; the class was well received and attended.  Those that attended the meeting were surprised and pleased to discover that the department is supportive of gun ownership.  The Chief did not expect that response, as the department always supports the law, and the law supports gun ownership.  There are plans to offer this class to the residents of each municipality; the Chief will be meeting with each of the municipal managers to discuss.

Item 5 – Employee Evaluations – Annual employee evaluations are currently being conducted.

Item 6 – “Stealth Stat” Information – The “Stealth Stat” is a radar box the officers mount on a telephone pole to record the speed of each vehicle that drives by.  It is utilized when the department receives speeding complaints on specific areas of roadways, enabling us to determine if speeding is truly a problem there.  Chief distributed the results of a study done on Lehman Road which showed the average speed of the 733 vehicles recorded over a 24-hour period was 40 mph.  Eighty-five percent of the vehicles were recorded at 48 mph or less.  The conclusion of this study was that there isn’t a speeding problem on this section of Lehman Road.

Item 7 – Car Repairs Increased – Four of our seven patrol vehicles were in for repairs this past month; this was due to high mileage on the vehicles.

Item 8 – Letter of Appreciation – Chief distributed a letter of appreciation from a resident who was pulled over for going through a red light.  The driver of the vehicle (an African American) was extremely upset over a nasty comment made by a white male to him and his family earlier in the day.  The officer spoke with him for 30 minutes, calming him down.  The driver was very thankful, stating that the conversation with the officer changed his life.

Item 9 – Drug & Alcohol Testing – This is now being conducted, according to policy and as the CBA allows.  An employee is randomly chosen by the testing facility by computer.  The Chief is notified by mail, and the next time the employee arrives for work they are directed to go immediately for a urine test.


Press Releases:  9/2- Foot patrol discovered juveniles out after curfew in Spring Grove Borough.  The officers observed a cross bow in the back seat of the vehicle, four days later a resident reported a cross bow had been stolen from their residence while they were on vacation – case solved.

8/23 – A man was arrested twice in less than 24-hours for domestic violence in North Codorus Township.  The first time the woman had barricaded herself in the bedroom and officers discovered her husband trying to break through the door with a large knife.  He made bail the next morning and immediately returned to the house, where he was once again arrested.

8/15 – While on foot patrol officers discovered a juvenile female who was crying.  The male who was with her had a bulge in his pocket.  When asked to come over to the officer he pushed the officer and ran, losing his shoe in the process.  He was caught a couple days later, identification aided by the lost shoe.  Subject was charged with Assaulting an Officer.




2019 MMO – V. Nickell presented the 2019 MMO as follows:  Non-Uniform – $6,428;

Uniform – with officers contributing 5% – $86,322.   The average State Pension Aid received over the past 6 years has been $88,711.






The Board adjourned into Executive Session to discuss a personnel issue at 8:54 pm


The Board reconvened into public session and adjourned at 9:38 pm.


Submitted by:


V. Nickell

Police Administrator

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August 2018 Minutes


August 8, 2018 – 7:00 PM


Meeting called to order by Chairman M. Bollinger at 7:00 pm.  The following were in attendance:

  1. Shearer – N. Codorus Twp.
  2. Bollinger, T. Frock – Heidelberg Twp.
  3. Miller – Manheim Twp.
  4. Hilt, R. Whyland – Spring Grove Borough
  5. Bean – Chief
  6. Nickell – Police Administrator
  7. Tilley – Solicitor


PUBLIC COMMENTNo public was in attendance.


MINUTES:  Review of the minutes of July 11, 2018.  Motion by L. Miller, second by R. Whyland to approve the minutes as presented.  Motion carried unanimously.


TREASURER’S REPORT:  (Attachment A) Treasurer’s Report was presented.  V. Nickell noted that the two transfers from the Reserve Fund have now been reimbursed ($36,000; $95,000).  B. Hilt asked what the Men’s Magazine was for.  V. Nickell replied that we subscribe to two health magazines, one for men and one for women, in an effort to promote healthy lifestyles to the officers.  R. Shearer had a question about last month’s Stock & Leader invoice that was answered to his satisfaction.  Motion by L. Miller, second by R. Whyland to approve the Treasurer’s Report as presented.  Motion carried unanimously.




The crime stats for July were reviewed.  There were 409 calls for service and 92 traffic stops.  Traffic statistics are down due to the department being down two officers.  There was a lengthy discussion regarding the investigation of the shooting incident that occurred May 30th at the Santander Bank in Spring Grove Borough, with the following points being made:

  • The officer involved in the shooting is still on paid administrative leave.
  • Chief is still awaiting information from the State Police investigation.
  • This is a three-fold investigation – criminal, internal, civil.
  • Shearer stated that the DA’s office doesn’t have any say over whether an officer should be on administrative leave – he recently read of two departments that allowed officers to return to work even though the investigations aren’t complete (York City and PSP Northern Regional).
  • Chief stated that it is common practice for an officer to be on paid administrative leave while a criminal investigation is on-going. You can’t have an officer working the street with the possibility of criminal charges being made.
  • Should the officer be using sick leave, now that surgery has been performed? After much discussion, W. Tilley stated no.
  • Chief is going to contact York City and PSP Northern Regional to get the specifics of why these officers were permitted to return to work.

There were 29 criminal charges filed on 18 people in July.  Fourteen of these charges were in Manheim Township.  The department responded to 29 ambulance calls during the month.  Chief thinks it is important for the Board to have an idea of what an “ambulance call” can entail, as seeing a statistic doesn’t give a realistic view of what the officers actually do.  He provided detail of two of the ambulance calls as follows:

  • Spring Grove Borough – a 45 year old male was not breathing (drug history). The officer arrived before the medics and was able to revive him with two doses of Narcan.
  • Manheim Township – a 46 year old male, not breathing, son was administering CPR. Officers arrived before medics, hooked-up the AED (defibrillator) on the patient, medics then arrived and took over.

The officers saved the lives of two residents within a 24 hour time period.


Chief provided an update regarding a press release he had put out regarding a series of thefts in Manheim Township.  On July 16th we received a call from a resident of Manheim Township, reporting someone was going through some packages that were delivered at the end of her driveway.  The suspect fled the scene prior to the arrival of the officers, but they remained in the area.  About 45 minutes later they spotted the suspect along the wood line at Manheim and Lineboro roads.  The officers apprehended him and discovered he had video games, a bicycle, and a purse stolen from 3-4 other residents in Manheim Township.   A couple of days ago we were assisting Juvenile Probation in Manheim with a friend of the suspect who was trying to pry a GPS (house arrest device) off his ankle.  Officers had viewed video from Rutter’s of the credit cards being used from the stolen purse, and recognized one of the suspects at this call to assist Juvenile Probation.  We were able to solve several thefts in the area from these two calls for service.


Chief showed a video captured by a resident on York Road showing two men going through his unlocked vehicles.  Both suspects wore bandanas over their faces and gloves.  Approximately $10 in change was stolen.  A body shop up the street had both glass windows broken out that same night; probably related.  Some power tools were stolen by reaching through the broken windows; the suspect(s) were unable to gain entry into the shop.


Chairman Bollinger had to leave the meeting at this point.


Chief’s Notes (Attachment B):  The Chief’s Notes were presented as attached, with additional comments as follows:

Item 2 – Posting Board Minutes On-Line and Securing Body Camera Equipment:  These are two subjects that residents have asked the Chief about over the past month while attending municipal board meetings.  It has been suggested that we should start doing these things in order to become more transparent.


There was a lengthy discussion regarding posting the minutes on-line; should they be more detailed or less detailed?  What do other departments do?  V. Nickell asked if the attachments (Treasurer Report and Chief’s Notes) should be included when posting to the website.  W. Tilley replied that just the narrative portion would be posted, as the attachments are just information for the Board. The consensus of the Board was to continue recording the minutes in the same detail as in the past and post them on-line after Board approval.  Motion by L. Miller, second by T. Frock to begin posting the minutes on the website after Board approval; with August being the first month.  R. Whyland asked if the website has a way of tracking how many people actually look at the minutes once they are posted.  Chief replied yes, we are in a transitional phase of our web design, but we will be able to count how many people look at the minutes.  R. Whyland wants to make sure that it will be worth the effort to post them; if nobody is actually looking at them, why bother posting them?  Motion carried unanimously.


Body Cameras – The event at Santander Bank has residents asking why we don’t utilize body cameras.  In York County, 3 of the 17 police departments use them.  The cost to equip the officers at this time is a little over $23,000.  That is purchasing enough for each shift, not each officer.  A resident from Heidelberg Township made a $2,000 donation about three years ago for body cameras, and that money has been retained in the donations bank account.  We currently have video cameras in each patrol vehicle and on the tasers.  Chief endorses the use of body cams; however, at this time PA law does not allow the use of video cameras within a residence.  This law complicates the use of body cams.  Also, the current Right-To-Know laws allow the release of body cam videos and the department would probably inundated with requests should we start using them.  It is expected that the RTK laws will be changed in the future to exclude body cam videos.


Item 3 – National Night Out:  Over the past few years the attendance of NNO has been dwindling.  Last year Spring Grove held its 1st annual Spring Forge Plaza Block Party, which we participated in and was very well attended.  For this reason, it was decided not to do NNO this year and to participate in the Block Party on September 8th instead.  The department also competed in the 2nd annual Smoke in the Grove wing competition event.  Officer Goodling was the head chef and her recipe brought home 1st place in the professional judgement competition; 2nd place in the people’s choice competition.


Item 4 – Excessive Rain – Chief thanked everyone for their assistance in the recent flooding in our jurisdictions.


Item 5 – Vehicle Repairs – We had two large vehicle repairs – vehicle 126, a 2013 Charger (151,000 miles) needed a new transmission, motor mount and radiator at a cost of $7,800; and vehicle 128, a 2014 Charger (105,000 miles) needs a new engine.  We got a quote from Dodge of $8,000 for a new motor; $7,200 for a remanufactured one.  Kroft’s stated they could provide a Jasper motor for $7,000.  Chief called S. Stambaugh for his opinion, and he stated he doesn’t have much confidence in Jasper motors, and recommended getting the remanufactured motor for $7,200.  When Chief called Dodge back, they said they didn’t have any remanufactured motors in stock.  He told them to try to find one; we do not have an immediate need to repair the vehicle. The parts manager then called him back and said they would sell us the new motor for the price of the used one ($7,200).  There was discussion of alternative ways to repair the engine, i.e. purchase a used Dodge Charger and swap the motor out.  B. Hilt asked when these vehicles are due to be rotated out.  Chief replied that it is usually done between 150,000-200,000 miles.  There are two older cars (124 & 125) that would be replaced first, so 126 wouldn’t be due for replacement for 3 years (2 years on the road, 1 year as a spare).


Chief reported that many roads were closed during the heavy rain and resulting floods.  R. Whyland gave a detailed explanation of how the water is released at the Marburg dam.  During Hurricane Agnes the gates were gauged to drop 36” when the water hit a certain level.  When this happened Porters Sideling and the paper mill were completely flooded out. When the water gets to 38” at the dam at Spring Grove, the flood plan goes into action.  During the recent events the paper mill periodically opened the gates of the dam at Spring Grove 6-12” in order to gradually bring the water level down and avoid the 36” trigger at Marburg.  Chief reported that he had been told we would have one hour to evacuate if the gates were dropped.  We immediately prepared a list of items to load and take to higher ground and which homes would need evacuated.  Only two houses in Porters were flooded, and there was no flooding at the police station.  W. Tilley suggested that we research our flood insurance.


  1. Shearer stated that North Codorus should have been notified when the gates were going to be dropped, as they are affected too. R. Whyland stated they are obligated to notify 911; county should have called him. Chief stated that he called the fire department and notified them.




2017 Year-End Balance – V. Nickell presented a spreadsheet detailing the net income from the December 2017 Profit & Loss report.  There was a difference of $1,097.65 between the net income and the balance brought forward.  R. Shearer wants to know why there is a difference.  V. Nickell is asking the auditors for an explanation.  R. Shearer also wants to know if the audit report can be prepared without combining the General Fund with the Capital Reserve Fund; it would be easier to understand if they remain separate.  R. Shearer stated that the audit report net income is totally different from the Profit & Loss report; they should match.  V. Nickell stated that the auditor doesn’t include the money transferred from the Health Insurance Refund account as income, so the audit report will never match the Profit & Loss report.


2019 Budget – A copy of the first draft of the 2019 proposed budget was distributed.  V. Nickell explained that since we are hoping to approve the budget in the September meeting, she thought it would be good to give the Board some time to review the initial draft.  This draft has also been provided to all the municipal managers, as this is the budget she will be presenting at their August board meetings.  V. Nickell pointed out that this is a 2-year increase, as we are comparing 2019 to 2017 due to the 2018 budget not being approved by all the municipalities.  The cost increase is 6.55%, the increase to the municipalities is 4.61%.  The health insurance was calculated by taking the average of the increases for the past five years.  She will not get the actual cost from Benecon until October.  W. Tilley stated that the legal fees should be increased, previous years actual spent has not been $10,000 for any of the years.  Chief Bean stated that this is the initial draft, it has not been approved by the Budget Committee, it is a work in progress.  We wanted the municipalities to have access to the budget process from the very beginning, in an effort to be more transparent and avoid any confusion as the process progresses toward the final budget proposal.  R. Shearer asked why we spent $20,000 more on worker’s comp in 2017.  V. Nickell stated that it usually depends on how their audit comes out.  If the actual payroll is more than what was budgeted in the previous year, they have to invoice us for the difference.  Also, they are given a budget for payroll that goes from January – December; but they audit from July 1 – June 30, so six months of their audit is at a higher pay rate, causing the payroll to be higher than the budget submitted to them.  V. Nickell stated she would take a closer look at the detail for 2017.  R. Shearer stated that he wanted it to go on the record that in 2017 the North Codorus Board did e-mail M. Bollinger with their concerns about the 2018 budget.  L. Miller replied that this year these concerns can be brought to the Budget Committee meeting, as the municipal board will have seen the initial draft of the budget and have the opportunity to pass on their concerns before the budget has been approved by the Police Board.  A meeting of the Budget Committee was scheduled for August 27th at 6:00 pm.  V. Nickell will notify M. Bollinger.










  1. Shearer stated that he is still receiving calls from County regarding signs being down, but they do not give him enough information (i.e. what type of sign, location). They also give him wrong information, i.e., wrong road names. He asked that the officers call him, not County Control.  Chief stated that he thought that was the process being followed, but if County should call him again, Rodney should ask County to have the officer call him directly.  R. Shearer stated that he thinks he received an e-mail from the Chief stating that the policy would be for County to contact the road crews, not the officers.  Chief said he will double check, but in future R. Shearer should just ask County to have the officer call him.  L. Miller stated that he thinks Manheim Township’s ex-road master may have been part of the reason the officers stopped calling the road crews directly.  (T. Frock left the meeting at this time).


  1. Shearer asked what we charged Jefferson Borough for the carnival this year. V. Nickell replied $75/hour. This more than covers the overtime rates of the officers.


  1. Shearer asked if North Codorus Township was going to get any response to the letter they sent to the Police Board. R. Whyland replied that a draft response had been submitted to Chairman Bollinger; he will remind him to send a response.


  1. Whyland asked for an explanation of the vehicle leases. V. Nickell explained that right now there are two vehicle leases, car 133 and 135. Last year the Board approved the purchase of one vehicle from the left over funds; that vehicle has not been purchased yet.  The 2019 budget proposal is showing two new leases; one from the vehicle we hope to purchase this year, and one to be purchased in 2019.  Leases run for three years and the interest charged for each lease is $1200.  The price of an outfitted police vehicle is $39,000.  R. Whyland suggested it would be more cost-effective to start buying vehicles out right instead of leasing them.  He suggested paying off the present leases and buying two new cars using the funds in the Health Insurance Reimbursement Fund.  V. Nickell explained that the money from that fund is used to deflect the cost of health insurance in the budget; the amount proposed in the 2019 budget is $150,000.


The Board adjourned at 9:10 pm.


Submitted by:


V. Nickell

Police Administrator

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