Southwestern Regional Police Board Public Meeting and Hearing Zoom Guidelines
Beginning on May 13, 2020, the Southwestern Regional Police Board will be conducting public meetings through the Zoom video conferencing software while the Governor’s stay at home, gathering limit or social distancing orders are in place and while the Declaration of Emergency is in effect. Zoom video conferencing is being used to allow the Board to conduct business transparently and give residents an opportunity to see the meeting and provide public comment.
Joining a Meeting
To join a public meeting and participate, please click on the following link, and then enter the meeting number and password:
Join Zoom Meeting:
After registering, you will receive a confirmation email containing information about joining the meeting.
Upon joining a meeting, residents will be placed in a waiting room until the meeting is started. A staff host will admit all users. Users will be able to join the online meeting approximately 15 minutes before the advertised meeting start time. All microphones will be muted to limit background noise except for staff and Board members. Scheduled speakers will be unmuted when their agenda item is reached.
The meetings will be recorded and posted to the Board website as soon as possible following the meeting. By participating in an online meeting, you acknowledge that the meeting is being recorded and you are providing consent to be recorded. If you do not agree to these terms, see “Submit Comments Ahead of Time.”
Submit comments ahead of time
Any resident that has any comments about any agenda item, or would like to provide a comment as part of the public comment section of the agenda, is encouraged to submit those comments prior to the meeting time. To submit a comment, send an email to Velda Nickell, the Board secretary, at firstname.lastname@example.org with your name, address, subject matter and your comments for the meeting. Comments must be submitted by 2:00 pm of the day of the meeting to be read at the meeting.
Public Participation Through the “Raise Hand” Feature
If a resident would like to speak or provide comment during the meeting, use the “Raise Hand” feature. On the bottom of the Zoom window, click on “Participants.” Then select “Raise hand”. The Staff Host will give the attendee permission to unmute themselves to provide a comment. When permitted to speak, please state your name and address before providing a comment.